Service regulations

GENERAL REGULATIONS FOR THE USE OF INVENTORY
Approved by TENT Baltic Ltd on 01.03.2014. Decision of the Management Board No 01/2014.
Explanation of terms used
TB - TENT Baltic Ltd, lessor of inventory and performer of works.
Customer - a natural or legal person who enters into an inventory lease contract for himself or herself or for another person.
Estimate - a document of a specific form, which contains the provisions of an inventory lease agreement and certifies entering into an inventory lease agreement.
Remuneration - the amount of rent specified in the inventory lease agreement, which the Customer pays to TB for the use of the inventory.
Death - the condition of the inventory, when the repair/restoration costs necessary for rectification of the damage caused as a result of the loss incident thereof exceed 70% of the value of the inventory.
Inventory value - the acquisition value of the inventory according to TB accounting data.
Rental - transfer of inventory for use for remuneration.
Inventory - goods owned or possessed by TB, including tents, furniture and other types of equipment, which TB transfers and the Customer accepts for use for remuneration in accordance with the entered into inventory lease agreement.
Works - services related to the use of inventory - transportation, delivery, assembly, installation, dismantling, etc. of inventory provided by TB.
Subject-matter of the contract
The subject matter of the contract shall be the inventory and works indicated in the estimate.
The inventory shall include all elements, materials, parts and fittings necessary for the use of the inventory, including such integral parts of the inventory which are not individually accounted for in the estimate.
In each particular inventory lease transaction, the composition of the inventory to be transferred to the Customer for use and the work related to the use thereof shall be recorded in the estimate, which after mutual signing thereof shall be regarded as an inventory lease agreement and complete agreement of the parties regarding the lease of inventory and performance of the work.
The submission of estimates – lease offer to the Customer by TB shall be considered as an offshoot, which the Customer may either accept or not accept at its discretion. Client silence cannot be considered an acceptance.

Procedures for execution of works
TB performs the work related to the use of inventory at the location and time specified by the Customer, which is recorded in the estimate.
Delivery of the inventory to the place of transfer thereof to the Customer and execution of the works shall be commenced after mutual signing of the estimate. TB is not obliged to reimburse the Customer for expenses incurred by the Customer due to TB's inaction, if the Customer has not accepted TB's estimate - the lease offer, or if both parties have not signed an estimate for the particular place or object.
TB shall ensure the performance of the work necessary for the use of inventory independently and successively perform all activities, processes and measures included in the work. TB shall perform the execution of the works in compliance with and without violating the laws and regulations in force in the LR, as well as lawful orders and instructions of owners, possessors or users of places and objects, with the utmost care and without harming the Customer and third parties.
If, in the course of the rental of inventory and/or the performance of works, it is necessary to perform any activities on the Customer's part, the parties shall agree as much as it depends on each party's own, to perform all necessary activities within the shortest possible time periods without abusively delaying the deadlines for the performance of the activities.
The Customer shall independently resolve all issues, claims and conflict situations with third parties which arise during the performance of the work, at the place and objects, as well as which are related to the performance of the work in the particular place or object, informing TB thereof.
In case circumstances or reasons arise or come to light during the performance of works at a particular site or facility, which were not known to the parties at the time of the mutual signing of the estimate for objective reasons and which may make performance of works at the particular site or facility impossible within the mutually agreed time period, TB shall notify the Customer thereof as soon as it becomes known to him. In such case, TB and the Customer, when assessing the circumstances and reasons, shall agree on the procedures for the execution of future work at the specific location.

Transfer of inventory to the Customer
The inventory and the work related to the use thereof shall be transferred to the Customer at the specified place or object within the time period fixed in the estimate.
On the day when the inventory is transferred to the Customer and the works related to the use of the inventory (except dismantling) have been performed, the Customer is obliged to sign an appropriate instrument of transfer - acceptance of the inventory, otherwise TB has the right to draw up the relevant instrument of acceptance of the transfer of inventory by signing it unilaterally and it is bound by the Customer with all legal consequences arising therefrom.
With the moment of mutual signing of the inventory transfer - acceptance deed or the time period for the transfer of inventory and performance of works fixed in the estimate, if the Customer has not signed the inventory transfer - acceptance deed, liability for the destruction of inventory, theft, damage shall be transferred to the Customer.
When signing an inventory transfer - acceptance deed, the parties certify that the inventory and each part thereof (part, component, element, accessory, etc.) are in good technical and visual condition and correspond to their functions, and the Customer has no claim to TB in relation to the inventory condition.
When signing the inventory transfer - acceptance deed, the Customer certifies that he has received all information from TB regarding the terms and procedures for the use of the inventory.

Transfer of inventory to TB
The Customer has a duty to return the inventory received from the TB lease to TB within the time period and place indicated in the estimate. If the estimate does not specify another place for the transfer of inventory, it shall be considered as such and the Customer shall transfer the inventory to the place or object of performance of TB works.
The Customer has a duty to hand over the inventory by informing the employee responsible for TB thereof and signing an appropriate instrument of acceptance of the transfer of inventory, otherwise TB has the right to draw up the relevant instrument of acceptance of the transfer of inventory by signing it unilaterally and it is binding on the Customer with all legal consequences arising therefrom.
If the Customer leaves the inventory unattended at the place of performance of the work or at the facility or in the territory adjacent to TB premises without informing the TB responsible employee thereof and without co-ordination thereof, it shall be considered that the Customer has not transferred the inventory to TB until TB has accepted the inventory unreservedly. Until the time of acceptance of the inventory, all liability for the destruction, theft and damage of the inventory shall lie with the Customer, and in case of losses the Customer shall be obliged to compensate TB for the losses caused.
In the event that the Customer has not returned TB's inventory with an appropriate inventory transfer-acceptance deed, TB has the right to bring a claim against the Customer regarding the composition and/or condition of the inventory within 10 (ten) working days from the time period for delivery of the inventory to TB specified in the estimate and/or the time period for execution of the works (the time period for dismantling), submitting a corresponding written claim to the Customer regarding deficiencies, deficiencies, damages or deaths determined by TB, and the Customer has the duty to compensate TB for the losses incurred within the time period, order and amount specified in TB's claim, unless the parties agree otherwise.
If TB has not sent a claim to the Customer within the time period specified in Paragraph 5.4 of this Regulation, TB shall be deemed to have accepted the inventory without objections.

Other TB commitments
TB confirms that qualified, knowledgeable staff and specialists will be involved in the execution of the work.
TB certifies that the information included in the estimate – the lease offer will be true and sufficient for the Customer to assess the conformity of the relevant offer with the actual situation at the particular place or object of performance of the works, the expected amount of inventory and works and the total costs thereof.
TB independently, with its own resources, specialists, transport and other resources, ensures the delivery of the inventory fixed in the estimate and the performance of the works.
Cleanliness and order must be maintained at and in the immediate vicinity of the TB works, and waste, if any, must be removed in the course of the works. TB is not obliged to ensure the removal of waste and the cleaning up of the place of performance of the works after the end of the time period for utilisation of the inventory, if the generation thereof is not related to the performance of the works.
The TB shall certify that it is an expert and specialist in the execution of the work, for which it has all the specific knowledge, experience and skills to select and use the most appropriate, safe and secure technology for the execution of the activities or works at each stage of the performance of the work.
TB does not assume responsibility for the fixtures of the tents included in the inventory and is entitled to dismantle tents prior to the end date of use of the inventory fixed in the estimate, if the wind strength according to the Latvian hydrometeorological Agency exceeds 15 metres per second in the event area. Dismantling of tents may be commenced with the consent of the Customer. The Customer shall be liable for losses caused to TB and third parties if he or she has not given his or her consent to the dismantling of tents under the conditions described in this Clause.

Other Customer liabilities
The customer must accept inventory and jobs if they are executed according to a given estimate.
The Customer shall return the inventory to the TB estimate within the fixed time period and in accordance with the procedures laid down in this Regulation.
The customer must pay TB for the rental of inventory and performance of the works according to the specific estimate.
The Customer undertakes to treat the inventory with care and not to damage it, as well as to return it to the worst state in which the Customer has accepted the inventory.
The Customer shall independently co-ordinate the time and procedures for the performance of the work with the owner, possessor or manager of the place or object of execution of the work, if necessary also with State and local government institutions, thus, the Customer undertakes to independently answer for all possible claims of third parties in relation to the time and procedures for execution of the work.
In case temporary use of immovable properties in the immediate vicinity of the work execution site is necessary for the execution of works or access to the work execution site, the Customer shall ensure timely and independent receipt of the consent for the use of this territory.
The client shall independently ensure all the connections necessary for the use of the inventory for communications and independently settle accounts for the use of the services provided by third parties.
The Customer does not have the right to make improvements to the Inventory without prior permission of TB, to make expenses for its benefit that could be claimed from TB.

Remuneration, procedures for payment thereof
The amount of remuneration to TB for the lease of the relevant inventory and performance of the works shall be determined in the relevant estimate by agreement of the parties.
The procedures for payment of remuneration shall be determined on a case-by-case basis by agreement of the parties separately, which shall be recorded in an appropriate invoice issued by TB in accordance with the estimate entered into.
Unless otherwise specified in the invoice for rental of inventory, the Customer has a duty to pay TB full pre-payment for rental of inventory and performance of works, within 10 (ten) days from the day of receipt of the relevant invoice, but not later than until the time period for handing over inventory and performance (assembly) of works fixed in the estimate.
TB has the right to transfer the inventory to the Customer for lease and to commence execution (assembly) of the works only after receipt of the full remuneration in TB's current account, unless the parties agree otherwise.
In the event that the Customer and TB agree to full or partial prepayment of the remuneration, in case of late payment of the term of payment thereof, the Customer shall be obliged to pay TB a contractual penalty of 1% per day from the total amount of the remuneration fixed in the estimate.

Validity of the contract and procedures for Termination thereof
An inventory lease contract shall come into effect from the moment of mutual signing of the estimate, provided that remuneration has been paid in the estimate or TB within the time period and amount specified in the invoice issued in accordance with the specific estimate.
An inventory lease contract shall be entered into until the transfer of the inventory to TB and the performance (dismantling) of the works, unless otherwise specified in the estimate.
The parties shall have the right to amend and terminate the inventory lease agreement by agreement. Any amendment to the estimate entered into shall be recorded in writing by the parties.
The contract shall expire after the full fulfilment of the obligations laid down in the contracting stock lease contract.

Other provisions
All disputes relating to an inventory lease contract shall be settled by common accord between the parties. If the parties cannot reach an agreement within 15 days, the dispute shall be settled in court in accordance with the procedures laid down in the laws and regulations in force in the Republic of Latvia.
Upon entering into an inventory lease agreement, the Customer certifies that TB, as the system manager, recipient of personal data and personal data operator, is allowed to process his or her personal data, including sensitive personal data and personal identification codes, in accordance with the personal data Protection Law and other laws and regulations in force in the GOP.
These provisions shall apply to inventory leases entered into from 01 March 2014 unless otherwise agreed by the parties to the inventory leases.